Join Open Systems in Las Vegas
at the Customer Excellence
Conference
The 2009 Customer Conference
will be held in Las Vegas this
year. It will be held on June
9th - 11th at the South Point
Hotel & Casino in Las Vegas, NV.
Customers who have attended this
conference in the past have
discovered new ways to
improve business processes. Some
reunited with friends they made
last year, networked with new
acquaintances, met one-on-one
with their Open Systems
authorized partner, and engaged
in lively discussions about our
software and services.
Conference FAQ
Session descriptions
Sessions Eligible for CPE
Credits
Conference Schedule
Worried about the Conficker
worm?
The
Conficker worm, sometimes called
Downadup or Kido has managed to
infect a large number of
computers. Specifics are hard to
come by, but some researchers
estimate that millioins of
computers have been infected
with this threat since January.
What does the Conficker worm do?
The
Conficker worm has created
secure infrastructure for
cybercrime. The worm allows its
creators to remotely install
software on infected machines.
What will that software do? We
don’t know. Most likely the worm
will be used to create a botnet
that will be rented out to
criminals who want to send SPAM,
steal IDs and direct users to
online scams and phishing sites.
The
Conficker worm mostly spreads
across networks. If it finds a
vulnerable computer, it turns
off the automatic backup
service, deletes previous
restore points, disables many
security services, blocks access
to a number of security web
sites and opens infected
machines to receive additional
programs from the malware’s
creator. The worm then tries to
spread itself to other computers
on the same network
How does the worm infect a
computer?
The
Downadup worm tries to take
advantage of a problem with
Windows (a vulnerability) called
MS08-067 to quietly install
itself. Users who automatically
receive updates from Microsoft
are already protected from this.
The worm also tries to spread by
copying itself into shared
folders on networks and by
infecting USB devices such as
memory sticks
Who is
at risk?
Users who
whose computers are not
configured to receive patches
and updates from Microsoft and
who are not running an up to
date antivirus product are most
at risk. Users who do not have a
genuine version of Windows from
Microsoft are most at risk since
pirated system usually cannot
get Microsoft updates and
patches
Learn more about how to
protect yourself or how to
remove the virus if you have it
on your system.
top
Economic Stimulus Update
The 941 update
for Traverse and OSAS has been
released. If you are current
with CES and have not received
them by now give us a call and
we will get the updated programs
to you.
This update also
includes the paper copy of
Federal Married and Single and
EIC tables that were mailed out
several weeks ago.
The change in the
941 form is so that Cobra
payments a company makes on
behalf of a layed off employee
can be reimbursed back to the
company by a reduction of the
federal taxes that a company
pays in for each payroll.
When paying your
federal taxes you reduce the
amount you owe by the 65% that
you paid for the employee. When
the 941 is filed there is a new
line there for you to deduct out
the amount that you paid so that
you can reconcile back to your
actual payroll that was
processed for the quarter.
top
Emailing & Faxing Forms
Did you realize
that you can now email or fax
most any forms. Direct Deposit
vouchers, Customer invoices and
statements as well as Purchase
Orders and ACH vouchers can all
be emailed or faxed directly out
of your software.
Setting up the
email information itself is done
in either Resource Manager or
System Manager. Options to
indicate whether or not you want
to do email or fax are found
within the Options and
Interfaces or Business
Rules.
In the Customer or Vendor set up
you define by document how you
want the customer or vendor to
receive each document: paper,
fax, or email. Then enter the
email address or the fax number
that will be used for the
document delivery.
Documents that are faxed or
emailed can also have a second
copy that is printed for your
files
As long as you
have faxing software and an
email with an SMTP server you
can set up your software to
automatically email and fax.
Call us if you need assistance
in setting up emailing or
faxing.
top
Posting to the Master in GL
I think the item
I discuss most with clients is
‘How often do you post to the
master?.
I post to the
master on a Daily basis. Why do
I post so often? I post because
then I can run up to the moment
financial statements, I can run
Aged Trial Balances quickly to
see the balance in each account,
and also because as I scan
through my Chart of Accounts I
can see all the figures without
having to drill down to see the
entries behind that are
unposted.
Some people
prefer to leave GL entries in
Edit as unposted because they
may need to change a GL account
number or period. Remember when
you change an entry in GL Edit
it does not change the history
in the application that it
posted out of. For example if I
change a GL expense account for
a vendor, when I do a look up in
the Vendor Detail History it
will show the original GL
account as entered in AP and not
the account number that it
eventually ended up in. It will
also still show the original
period entered.
Correcting GL
entries for inaccurate GL
accounts should be done through
manual entries. These will not
go back to the original
application’s detail history but
they will leave an audit trail
for you to follow.
top
Payroll
Postings to GL
When set up properly all
Payroll liabilities and expenses post to the
General Ledger. These include Tax and Other
Withholdings from the Employee’s checks as
well as Employer tax expenses and
liabilities and Employer costs such as IRA
matches, etc.
The liability accounts that
your employee tax withholdings will be
posted to are found in Codes Maintenance,
Federal, State, and Local Codes. The
employer tab in these setups define what
liability account the employer side of taxes
will go to. An example of employer taxes are
FUTA, SUTA, EME and EOA.
The liability accounts for
Deductions and Employer Deductions are also
found in Codes Maintenance,
Deductions/Employer costs. For the
deductions if you want a deduction to go
straight against an expense account you
would put the expense account in the place
labeled ‘GL Liability Account’. An example
of this might be an employee deduction for
insurance where you are just crediting the
amount deducted against your insurance
expense account. Employer costs are also
found on this menu selection. If you are
matching an employee 401k or IRA you would
enter the liability account you want these
to credit when posted. Very often this is
the same GL account number as the 401K or
IRA that was deducted from your employee’s
paycheck.
All expenses for labor,
employer taxes and employer costs are found
in the Department Table in Set Up and
Maintenance. Anytime a new earning code, new
employer tax, or new employer cost is set up
you need to go into each Department and
signify what the expense GL account will be
for this. If you do not go into the
Department Set up to enter the correct
expense account for each new item then the
system will use the default accounts.
Business Rules in System
Manager contain the General Ledger default
account numbers for Earnings, Employer
Costs, and Employer Taxes when these have
not been added to the Department Files. You
should use an account number here that you
will readily recognize so you can go to the
Department and enter the corresponding
expense account for that department. I use
an account number that is not used for
anything else, so that when I am looking at
the General Ledger and see an amount there
then I know that something has been added
and has not been set up within the
Department Table.
When entering Time Tickets in
Daily Work and performing the post there is
no effect on the General Ledger. When checks
are Calculated and then posted is when these
entries hit the General Ledger.
In posting payrolls all
withholdings from employee paychecks as well
as liability accounts set up for employer
taxes and costs will post as a credits. All
wages, employers costs, and employer tax
expenses will post as debits, and finally
the Cash account will be credited for the
net amount of the checks.
If all liabilities and
expenses are set up properly you should
never have to make any adjusting journal
entries for Payroll.
Contact Us
Maple Business Software Consulting LLC
59113 Timber
Trail
Goshen, IN
46528
574-312-8056 - Office/Cell
email:
rvandaele@maplebusinesssoftware.com
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